INVITATION TO EXHIBIT
AOAO is pleased to invite your organization to increase your visibility and build relationships with leaders in osteopathic orthopedic surgery. Industry support is vital to the success of this conference and demonstrates your commitment to improving patient care.
With unopposed exhibit hours, daily breaks in the Exhibit Hall, you will have an opportunity to generate new leads with orthopedic surgeons.
This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.
The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.
We anticipate 850 – 950 attendees at the AOAO Annual Meeting.
Exhibit Dates: October 18-19, 2018
|Wednesday, October 17, 2018||2:00 – 5:00 pm|
|Thursday, October 18, 2018||8:00 – 11:00 am|
|Thursday, October 18, 2018|
|12:00 pm||Exhibit Hall Opens|
|12:00 – 1:00 pm||Lunch with Exhibitors|
|2:30 – 3:30 pm||Coffee Break with Exhibitors|
|6:00 – 7:00 pm||Exhibitor Reception|
|Friday, October 19, 2018|
|6:30 – 7:30 am||Breakfast with Exhibitors|
|9:00 – 9:55 am||Coffee Break with Exhibitors|
|11:00 am – 12:00 pm||Lunch with Exhibitors|
|12:00 pm||Exhibit Hall Closes|
|Friday, October 19, 2018||12:00 – 3:00 pm|
Click here for details.
EXHIBIT & SPONSORSHIP AGREEMENT
Agreements are being accepted now. CLICK HERE to sign up to exhibit.
A minimum of 50% of the exhibit fee is due when the Exhibit Agreement is submitted. Payment is due in full by August 20, 2018. Payment for an Exhibit/Sponsor Agreement submitted after August 20 must be paid in full at the time of application.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Exhibit Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The AOAO W-9 is available upon request. Contact Dana Gibson firstname.lastname@example.org.
EXHIBIT FLOOR PLAN
Click here to view the current exhibit hall floor plan. Updated August 15, 2018.
Exhibit space is assigned on a first come, first served basis.
- Exhibit agreements must be submitted prior to exhibit space being assigned.
- A single exhibit booth is 10’x10′. Each booth includes:
- 8’ High Back Drape
- 3’ High Side Rails
- (1) 7” x 44” ID Sign
- (1) 6’ draped table
- (2) side chairs
- (1) wastebasket
Every effort will be made to accommodate special requests. The AOAO cannot guarantee preferences for exhibit space locations.
The AOAO reserves the right to add, move or remove exhibit tables if necessary. The floor plan is subject to change.
The program is available on the MOBILE MEETING GUIDE. The guide will include lecture slides, program schedule, digital posters and presentation schedule, speaker list, attendee list, and meeting room locations.
ADVERTISING & SPONSORSHIP
Advertising and sponsorship options can be selected when completing the Exhibit/Sponsor Agreement or added later based on availability. Details are HERE. For questions, contact Dana Gibson email@example.com.
Program ad submission deadline is August 31, 2018.
|Full page ad in Annual Meeting program – outside back cover||$600 SOLD|
|Full page ad in Annual Meeting program – inside pages||$500|
|Half page ad in Annual Meeting program – inside pages||$250|
|Logo on Website and Mobile Meeting Guide – exhibitor listing||$250|
|Mobile Meeting Guide Sponsor||$3,500|
|Conference Charging Station Sponsor||$3,000|
|Conference WiFi Sponsor||$3,500|
|Hotel Key Card Sponsor||$500|
|Corporate Showcase Sponsor||$3,000|
|Lunch Symposium Sponsor – Saturday, October 20, 2018||$10,000|
|Dinner Symposium Sponsor – Wednesday, October 17, 2018||$15,000|
Shepard is the general service contractor for the Annual Meeting. The service kit is emailed directly to exhibitors by Shepard.
- Shepard Exhibitor Portal – AOAO
- Order code is AOAO18
- PDF of Exhibitor Service Kit: AOAO Exhibitor Kit 08-07-18
The lead retrieval system offered for the conference is iLeads, a cloud based trade show lead capture app that lets you digitally collect and manage information from all of your trade show sales interactions using a smartphone or tablet.
EXHIBITOR BADGES AND COMPANY/PRODUCT DESCRIPTION
AOAO exhibitor badge names and product or company descriptions are due by October 1, 2018. Email your badge names and descriptions to Julie Hitt in the AOAO office, firstname.lastname@example.org.
To order additional exhibit badges, use the AOAO credit card payment form. Badges are $200/badge. Be sure to list the full name(s) for the badge(s) on the payment form.
The AOAO 2018 Annual Meeting will be held at the Hilton Atlanta. $199 Single/Double plus taxes and fees. Click here to make your hotel reservation.
255 Courtland Street, NE
Atlanta, GA 30303