Last Updated: June 12, 2018
By accessing or using the Site and Software, you hereby agree to comply with and be bound by this Policy and the terms and conditions discussed herein. IF YOU DO NOT AGREE TO THIS POLICY, PLEASE DO NOT USE THE SITE, SOFTWARE, SERVICES, OR CONTENT.
The Information We Collect:
Information which we collect automatically: When you visit our Site or use our Software and Services, we may collect additional information, such as your internet protocol (or “IP”) address, browser, operating system, pages or content you access while visiting the Site and the date and time of such access.
Cookies and Tracking Technologies: We may collect information through the Site by way of cookies or other tracking technologies. Cookies and other tracking technologies are script files that facilitate the collection of information, such as the number of visitors to the Site, and how each visitor arrived at the Site. You may be able to reject or block cookies or tracking technologies on the Site by adjusting your browser settings. Most browsers offer instructions on how to reset the browser to reject cookies in the “Help” section of the toolbar. If you elect to reject cookies and other tracking technologies we may not be able to deliver certain information or services to you.
Payment Information: We collect certain payment and billing information when you register for certain paid Services. For example, you may be required to provide name and contact information for meeting registration and/or for membership application and dues renewal, as well as payment card details.
Device Information: We collect information about your computer, phone, tablet or other devices when you access our Site or use our Services, including connection type, operating system, browser type, IP address, device identifiers. You can disable the collection of much of this information through the settings of your device or through your operating system.
How We Use the Information We Collect:
We only use your information as permitted by law. We may combine information that we collect with information from external sources. We may use your information to:
- Promote use of our Services to you and others or to send you marketing materials.
- Bill and collect payment.
- Provide you the Services.
- Obtain your feedback on our Site. Software and Services.
- Statistically analyze user behavior and activity and to improve the Site or Services.
- Communicate with you and provide customer support.
- With your consent for a specific use.
Google Analytics: Google Analytics is a web analysis service provided by Google that utilizes cookies to monitor web-traffic on the Site. We use Google Analytics to collect, track and examine data about the Site’s usage. We may run reports based on the data we collect and we may share the data with other Google services. Google may use the data to personalize and customize the advertisements that are served to you from its advertising network. The Site does not respond to Do Not Track Signals from your browser.
Who We Share Your Information With:
We may share or transfer information you provide to us or that we collect on the Site or through the Service.
Service Providers. We may share your Personal information with our affiliates, service providers, partners, and other third parties (“Service Partners”) to provide the Services described herein to you, including membership services and the processing of dues and other payments.
We may also share our membership and conference attendee lists, which lists may include your name and/or email address, with or companies that may have products or services of interest to you, or to other members or attendees of conferences for which you are registered.
Compliance with Laws. We may disclose Personal Information about you at any time: if required to do so by law; if in good-faith we believe that such action is necessary to comply with local, state, or federal laws, or to respond to a court order, judicial or other governmental subpoena or warrant; or in the event of bankruptcy proceedings.
Protect Our Rights. We also reserve the right to share information if, in good faith, we believe such is appropriate or necessary to take precautions against liability; to protect us or our affiliates from fraudulent, abusive, or unlawful uses; to investigate and defend ourselves against any third-party claims or allegations; to assist government enforcement agencies; to protect the security or integrity of the Site and/or Software; or to protect our rights, property, or safety, and those of our affiliates and others.
Except as explicitly stated herein or otherwise agreed by you in a separate agreement, we will not share your Personal Information with any third parties.
Retention of Your Information
We may retain your questions and feedback in order to improve the Site. Do not send us any information, ideas, suggestions, proposals or comments that you consider confidential or that you wish to be treated as confidential. If you no longer want us to use or retain personal information you provided to us, you may contact us at [email protected] and request that we delete such personal information from our records.
Third Party Privacy Practices.
Access and Integrity of Stored Personal Information
You can help us maintain the accuracy of your Personal Information by updating your account any time your Personal Information changes. If you wish to delete any Personal Information that you have provided, subject to your understanding that certain deletions may affect our ability to provide certain Services to you, you may do so by accessing your account through the Site or Software.
How We Store and Secure Your Information
We use data hosting service providers in the United States to host the information we collect, and we use technical measures to secure your data.
We will undertake reasonable steps to protect all information, from unauthorized or accidental access, disclosure, misuse or processing, or from alteration, destruction, or loss. However, because no security measures are perfect or impenetrable, we cannot guarantee the security of information you submit to us. Please use reasonable precautions, including safeguarding your username and password, in order to prevent unauthorized access of your account. If you believe that someone has obtained your username or password, or otherwise accessed your account without authorization, please notify us immediately at [email protected].
How Long We Keep Your Information
We retain your personal information in accordance with our data retention policies and practices. The length of time we keep your information depends upon a number of factors, including the type of information. In general, we retain personal information for as long as we have an ongoing business need to retain it. Following that period, we will delete it.
Users from the European Economic Area
- We need to collect and use the information to use Services;
- It satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote the Services and to protect our legal rights and interests;
- You give us consent to do so for a specific purpose; or
- We need to process your data to comply with a legal obligation.
If you have consented to our use of information about you for a specific purpose, you have the right to change your mind at any time, but this will not affect any processing that has already taken place. Where we are using your information because we or a third party (e.g. your employer) have a legitimate interest to do so, you have the right to object to that use though, in some cases, this may mean no longer using the Services.
How to Access or Control Your Information – The General Data Protection Directive grants individuals in the EEA certain rights with respect to their information. These include the right to request a copy of your information, to object to our use of your information (including for marketing purposes), to request the deletion or restriction of your information, or to request your information in a structured, electronic format. You can exercise these rights by contacting us at the address in the Contact Section below.
The GDPR provides that we may limit or deny your requests in certain cases. For example, if fulfilling your request would reveal information about another person, or if you ask to delete information which we have compelling legitimate interests to keep, including as required by law. You may have the right to complain to a data protection authority in the country where you live, where you work or where you feel your rights were infringed if you have concerns about your rights.
Other International Users
The Site is hosted and the Services are performed in the U.S. and are intended for U.S. customers. If you are a consumer accessing the Site from Asia, or any other region with laws or regulations governing personal data collection, use and disclosure that differ from U.S. laws, your continued use of the Site, which is governed by U.S. law and these terms, indicates your consent to transfer of your information to the U.S.
Because protecting the privacy of young children is especially important, we do not knowingly collect or maintain information from or about persons under 13 years of age. No part of our Site is structured to attract anyone under 13. If you are under 13, do not use or access the Site at any time or in any manner. If we learn that personal information of persons under 13 has been collected on the Site without verified parental consent, we will take appropriate steps to delete this information.
YOUR CALIFORNIA PRIVACY RIGHTS (FOR CALIFORNIA RESIDENTS ONLY)
Section 1798.83 of the California Civil Code requires select businesses to disclose policies relating to the sharing of certain categories of customers’ personal information with third parties. These businesses are required to accept requests for disclosures of these policies from customers but are only required to honor one request per calendar year. Businesses have thirty (30) days to respond to each inquiry to the designated address. Each inquiring customer will receive an explanation of the categories of customer information shared and the names and addresses of any third-party businesses. In limited circumstances, customers’ failure to submit requests in the manner specified will not require a response from the business.
If you are a California resident, you may request such information from us by sending a letter to the address listed below. In your letter, please provide your name, address and email address, as well as a request that we provide such information to you, by using the following or similar language, “I request that AOAO provide its third-party information sharing disclosures required by section 1798.83 of the California Civil Code.”
2209 Dickens Road
Richmond, VA 23230
We may revise this Policy at any time. Any Policy revisions will be effective upon posting to the Site. You should review this Policy, each time you visit the Site or the Services, to inform yourself of any revisions. Your continued use of the Site, Software, Services, and Content will constitute your acceptance of the Policy as revised.
The Site and Software and any Services or Content provided in connection with the Site and Software are provided “as is,” without warranties or conditions of any kind, whether oral or written, express, implied, or otherwise. We make no representations or warranties as to whether the Site, Software, and any Services or Content provided therewith are accurate, complete, or current. We specifically disclaim all implied warranties and conditions, including without limitation warranties of merchantability, non-infringement, and fitness for a particular purpose, to the maximum extent permitted by applicable law. In particular, we make no representation or warranty that the Site, Software, and any Services or Content provided therewith, or your use of any of the foregoing, will not infringe any patent or other proprietary right of any other person.
Your use of the Site, Software, and any Services or Content provided therewith, is entirely at your own risk. You understand and agree that in no event shall we, or our trustees, officers, employees, agents, or representatives, including Service Providers and other affiliated parties, be liable to you or any other use of the Site, Software, and any Services or Content provided therewith for any direct, indirect, incidental, consequential, special, exemplary, punitive, or any other monetary or other damages, fees, fines, penalties, loss of revenue, or business liabilities arising out of or relating in any way to the Site, Software, and any Services or Content provided therewith, including without limitation your use or inability to use any of the foregoing, whether or not any parties have been advised of the possibility of such damages.
You acknowledge and agree that your sole and exclusive remedy for dissatisfaction with the Site, Software, and any Services or Content provided therewith is to discontinue all use of the same.
You further acknowledge that the Site, Software, and any Services or Content provided therewith are not intended to constitute the practice of medicine or the furnishing of medical, nursing, or professional health care advice, diagnosis, consultation, treatment, or services in any jurisdiction.
We, and our licensors, own all right, title and interest in and to the Site and Software, and all proprietary Content provided in connection therewith, including all intellectual property rights therein. All rights not expressly granted to you herein are expressly reserved to us.
Modification or use of the Site, Software, or any proprietary Content for any purpose other than as expressly permitted herein, on the Site, or through the Software, is strictly prohibited. No right, title, or interest in any intellectual property underlying the Site, Software, and proprietary Content is transferred to you as a result of accessing or using it. Unless otherwise specified, you may not copy, modify, distribute, transmit, display, reproduce, publish, license, create derivative works from, link to or frame in another website, use on any other website, transfer or sell any proprietary Content obtained from the Site or through the Software, without our express written permission. The foregoing prohibition expressly includes, but is not limited to, the practices of “screen scraping” and “data mining.” In addition, you may not directly or indirectly decompile, disassemble, decipher, reverse engineer, reengineer or otherwise attempt to derive source code or the underlying ideas, algorithms, structure or organization from the Software.
All trademarks, service marks, and logos (“Trademarks”) displayed on the Site and/or through the Software, with or without attribution, are our, or third parties’, registered and/or unregistered trademarks. Nothing in or on the Site or Software should be construed as granting, by implication, estoppel, or otherwise, any license or right in or to the Trademarks without our and/or the applicable third parties’ express written permission.
If you have any questions regarding this Policy or how we treat information pursuant to this Policy we encourage you to contact us at [email protected] or by mail at:
2209 Dickens Road
Richmond, VA 23230