Current Exhibitors and Sponsors
TARGET AUDIENCE
This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.
The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.
Expected attendance is 800+ orthopedic surgeons.
EXHIBIT SPACE
The exhibit hall is in California 7 (level 1): AOAO 2026 Fall Meeting Exhibit Hall Floor Plan 7-31-2026
A single booth package is 10′ x 10′ with 8′ back drape and 3′ side drape and includes one 6′ table, two chairs, and one waste basket.
PROGRAM and EXHIBIT SCHEDULE
The program is available to view and download from the MEETING GUIDE.
Exhibit Schedule
| Wednesday, October 28, 2026 | |
| 12:00 – 5:00 pm | Exhibit Move-in |
| Thursday, October 29, 2026 | |
| 6:30 – 7:30 am | Breakfast with Exhibitors |
| 9:15 – 10:00 am | Coffee Break with Exhibitors |
| 12:00 – 1:00 pm | Lunch with Exhibitors |
| 2:25 – 3:05 pm | Coffee Break with Exhibitors |
| 5:30 – 6:30 pm | Reception with Exhibitors |
| Friday, October 30, 2026 | |
| 6:00 – 7:00 am | Breakfast with Exhibitors |
| 8:30 – 9:40 am | Coffee Break with Exhibitors |
| 11:30 am – 12:30 pm | Lunch with Exhibitors |
| 12:30 – 3:30 pm | Exhibit Move-out |
EXHIBIT, SPONSORSHIP and ADVERTISING OPPORTUNITIES
Details about the benefits at https://aoao.org/promotions-information/exhibit-ad-sponsor-packages/
| Fees Thru September 29, 2026 | Fees After September 29, 2026 | |
| Gold Exhibitor | $12,000 | $12,500 |
| Silver Exhibitor | $8,500 | $9,000 |
| Bronze Exhibitor | $6,500 | $7,000 |
| Exhibitor | $4,500 | $5,000 |
| Program Ad – Outside Back Cover | $1,000 – Submission deadline is September 9, 2026 |
| Program Ad – Inside page | $750 – Submission deadline is September 9, 2026 |
| Social Media Promotions | $1,200 |
| Corporate Showcase Sponsor | $5,000 – Deadline to submit request is September 9, 2026 |
| Dinner Symposium Sponsor | $15,000 – Deadline to submit request is September 9, 2026 |
| AOAO Breakfast Sponsor | $10,000 |
| AOAO Lunch Sponsor | $15,000 |
| AOAO Cocktail Reception Sponsor | $10,000 |
| AOAO Break Sponsor | $5,000 |
LETTER OF AGREEMENT
We are accepting Agreements for the 2026 fall meeting. To secure your exhibit booth, sponsorship, and program ad space, complete the LETTER OF AGREEMENT.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
- To pay by ACH, mark “check” as the payment method on the Agreement and request the bank payment details from Dana Gibson [email protected]
The AOAO W-9 is available upon request. Contact Dana Gibson [email protected]are
EXHIBITOR SERVICE KIT
Freeman is the official general service contractor for the AOAO exhibit hall. The Freeman exhibitor service kit will be available July 2026.
Shipping instructions and labels are included in the Freeman kit.
If shipping directly to the Gaylord Pacific: FedEx Gaylord Pacific Shipping Instructions
Encore is the service provider for AV and electrical needs at the booth
Gaylord Pacific Exhibit Services will handle exhibitor internet and booth catering needs. Details are on the Gaylord Pacific Event Site.
Lead Retrieval
For the 2026 AOAO Annual Fall Meeting, we are offering eShowLeads, a trade show lead retrieval application that lets exhibitors collect leads using their Smartphone.
eShowLeads allows the user to easily collect attendee contact information, add notes and record answers to qualifying questions all on the exhibitor’s smartphone. After the event, your leads will be emailed to you in an excel file. Use your smartphone to collect leads and record more qualifying data. For a more detailed description please click here.
EXHIBITOR BADGES
Exhibitor badge names are due by September 29, 2026. Badges included with exhibit packages:
| Exhibit Tier | Number of Badges |
| Gold Exhibitor | 10 |
| Silver Exhibitor | 8 |
| Bronze Exhibitor | 6 |
| Exhibitor | 2 |
Exhibit badges should be submitted by exhibitors using the Client Portal (login required). Additional badges can be purchased by exhibitors through the portal as well. The badge fee is $250/badge.
HOTEL INFORMATION
The headquarters hotel for the 2026 Annual Fall Meeting is the Gaylord Pacific Resort & Convention Center.
Gaylord Pacific Resort & Convention Center
1000 H Street
Chula Vista, CA 91910
Booking link: https://book.passkey.com/go/OrthopedicsAnnualMeeting2026
Group Rate: $329 per night, $40 resort fee per night
Cut-off Date: Tuesday, October 6, 2026
Book Inside the Official Room Block
To receive our contracted rate and onsite support, you must book your room through the official conference block using the link provided after registration. Reservations made through third-party sites or by calling the hotel outside our block are not connected to our block. If a guest who is booked outside the block is relocated by the hotel because of an oversell we cannot assist with the relocation or any related costs. Benefits tied to the block such as rate protection and complimentary Wi-Fi may not apply.
In addition, staying at Gaylord Pacific gives you the most convenient AOAO experience. You will be steps from the sessions, exhibits, receptions, and networking events, with access to hotel guest amenities, including Wi-Fi. Reserve your room in the AOAO block to stay connected, stay close, and get the most out of the meeting.
PAST FALL MEETING EXHIBITORS
FUTURE MEETING DATES
2027 AOAO Annual Spring Meeting
April 8 – 10, 2027
Westin Kierland Resort & Spa | Scottsdale, AZ
2027 AOAO Annual Fall Meeting
October 28 – 30, 2027
The Broadmoor | Colorado Springs, CO
Exhibit and Sponsorship Contacts
Dana Gibson
Director of Corporate & Educational Support
[email protected] | 804.338.6958
Sulli Clexton
Corporate & Educational Support Coordinator
[email protected] | 804.565.6306