See who is exhibiting: 2025 Annual Fall Meeting Exhibitors
TARGET AUDIENCE
This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.
The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.
Expected attendance is 800+ orthopedic surgeons.
EXHIBIT SPACE
Exhibit hall floor plan will be available July 2025
- Single booth is 10’x10′
- Black and white pipe and drape
- Identification sign
- 6′ table and two chairs
- Larger booth space is part of the Gold and Silver Exhibitor benefits
PROGRAM and EXHIBIT SCHEDULE
View and download the fall program on the MEETING GUIDE.
| Exhibit Move-in | |
| 12:00 -5:00 pm | Wednesday, October 22, 2025 |
| Exhibit Hours | Thursday, October 23, 2025 | |
| 6:30 – 7:30 am | Breakfast with Exhibitors |
| 9:20 – 9:50 am | Coffee Break with Exhibitors |
| 12:00 – 1:00 pm | Lunch with Exhibitors |
| 2:20 – 2:55 pm | Coffee Break with Exhibitors |
| 5:30 – 6:30 pm | Cocktail Reception with Exhibitors |
| Exhibit Hours | Friday, October 24, 2025 | |
| 6:00 – 7:00 am | Breakfast with Exhibitors |
| 8:25 – 8:55 am | Coffee Break with Exhibitors |
| 9:10 – 9:40 am | Coffee Break with Exhibitors |
| 11:30 am – 12:30 pm | Lunch with Exhibitors |
| 12:30 – 3:30 pm | Exhibit Move-out |
EXHIBIT, SPONSORSHIP & ADVERTISING OPPORTUNITIES
Details about the benefits at https://aoao.org/promotions-information/exhibit-ad-sponsor-packages/
| Fees Thru 9/25/2025 | Fees After 9/25/2025 | |
| Gold Exhibitor | $12,000 | $12,500 |
| Silver Exhibitor | $8,500 | $9,000 |
| Bronze Exhibitor | $6,500 | $7,000 |
| Exhibitor | $4,500 | $5,000 |
| Program Ad – Outside Back Cover | $1,000 |
| Program Ad – Inside page | $750 |
| Social Media Promotions | $1,200 |
| Dinner Symposium Sponsor | Thursday, October 23, 2025 | $15,000 plus the cost of the event |
| Corporate Showcase Sponsor | $5,000 plus the cost of the event |
| AOAO Breakfast Sponsor | $10,000 |
| AOAO Lunch Sponsor | $15,000 |
| AOAO Cocktail Reception Sponsor | $10,000 |
| AOAO Break Sponsor | $5,000 |
LETTER OF AGREEMENT
Agreements are being accepted for the 2025 Annual Fall Meeting. To secure your exhibit booth, program ad, and/or sponsorship, complete the online LETTER OF AGREEMENT.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The AOAO W-9 is available upon request. Contact Dana Gibson [email protected].
EXHIBIT SERVICE KIT
Available July 2025
EXHIBITOR BADGES
Exhibitor badge names are due by September 26, 2025. Badges included with exhibit packages:
| Exhibit Tier | Number of Badges |
| Gold Exhibitor | 10 |
| Silver Exhibitor | 8 |
| Bronze Exhibitor | 6 |
| Exhibitor | 2 |
Exhibit badges should be submitted by exhibitors using the Client Portal (login required). Additional badges can be purchased by exhibitors through the portal as well. The badge fee is $250/badge.
HOTEL INFORMATION
The AOAO has a room block at the Gaylord National:
Gaylord National Resort & Convention Center
165 Waterfront Street
National Harbor, MD 20745
Booking link: https://book.passkey.com/go/AOAofOrthopedics2025
The rate is $277.00 plus taxes and fees.
The group rate cutoff is Tuesday, September 30 or when the block fills, whichever occurs first.
PAST FALL MEETING EXHIBITORS
- 2024 Fall Exhibitors, Sponsors, & Commercial Support
- 2023 Fall Exhibitors, Sponsors, & Commercial Support
FUTURE MEETING DATES
2026
2026 AOAO Annual Spring Meeting
April 23 – 25, 2026
Caribe Royale Orlando | Orlando, FL
2026 AOAO Annual Fall Meeting
October 29 – 31, 2026
Gaylord Pacific Resort | Chula Vista, CA
2027
2027 AOAO Annual Spring Meeting
April 8 – 10, 2027
Westin Kierland Resort & Spa | Scottsdale, AZ
2027 AOAO Annual Fall Meeting
October 28 – 30, 2027
The Broadmoor | Colorado Spring, CO
QUESTIONS? CONTACT:
Dana Gibson, Director of Corporate and Educational Support
T 804.338.6958 ▪ Email [email protected]
Sara Beth Stansberry, Corporate and Educational Support Coordinator
T 804.565.6329 ▪ Email [email protected]