Annual Fall Meeting Exhibit & Advertising Information

AOAO 2021 Annual Fall Meeting Exhibit Prospectus

UPDATE 10/12/21 | Health & Safety in Louisville

COVID-19 Plan & Protocols

Our priority is your health and safety!

AOAO appreciates the impact that the COVID pandemic has had in the professional and personal lives of our members, meeting attendees, staff, and families.  AOAO will implement and practice the appropriate safety and health protocols for attendees, exhibitors, staff, and guests on-site at the Omni Louisville.

AOAO will continue to monitor the evolving public health guidance from the CDC and requirements from the state and local governments regarding gatherings and will provide regular updates and additional guidance.

Vaccination Request/Negative COVID-19 Test

It is our recommendation, to ensure the safety of all attendees, that you be fully vaccinated against COVID-19.  For those unable to meet the vaccine request, a negative test from within 3 days of arrival using either molecular/PCR or antigen/“rapid” testing will also be acceptable.

Testing On-site

AOAO will offer testing on-site. Please check at registration for an appointment.

Masks

Masks will be highly recommended when social distancing is not practical. Disposable masks and hand sanitizer will be available at the registration desk.

On-Site Health and Safety Measures

Those arriving Wednesday, October 27 will have their name badge delivered to their guest room at the Omni Louisville. For all others, we will have contactless badge pickup at the registration desk. We will have a limited number of computers for on-site registration so we encourage you to register in advance.

Social distancing will not be required. Session rooms and the Exhibit Hall will be set up to accommodate attendees who prefer more physical distance as well as those who prefer to sit closer together.

Session rooms and AV equipment will be disinfected after each session and common areas disinfected continuously.

Helpful Information & Resources

Omni Safe & Clean

Louisville, KY COVID-19 Information

TARGET AUDIENCE

This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.

The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.

EXHIBIT SPACE

• Exhibit Hall Floor Plan
  • Single booth is 10’x 10′
    • Black and white pipe and drape
    • Identification sign
    • 6′ table and two chairs
    • See exhibit packages for specific booth size

• Exhibit Profile in Mobile Meeting Guide
  • Company logo and website
  • Company description
  • Contact information
  • Special Offer option
  • Company promotional video
  • Up to three links to company promotional information (i.e., brochures, sales information, video)
  • Message feature
  • Company social media links
  • Live Twitter feed
  • Post conference exhibit visits report

PROGRAM and EXHIBIT SCHEDULE

View the complete program on the mobile meeting guide.

The exhibit schedule is:

EXHIBIT, SPONSORSHIP & ADVERTISING OPPORTUNITIES

Exhibit benefits details at https://aoao.org/promotions-information/exhibit-ad-sponsor-packages/

Program Advertising

Ad Specs and Deadline

3.5” x 4.75” vertical, CMYK color, 300 dpi, no bleed

Print ready PDFs per the above specifications are due by September 15, 2021. Email print ready pdf ad to Dana Gibson.

AOAO Conference Email Banner Ad

Advertise your support by placing a banner ad in a weekly AOAO Annual Fall Meeting email promotion to AOAO members. Contact Dana Gibson to discuss schedule and availability [email protected].

Banner Ad Specs

• Size: 728 x 90 pixels Horizontal
• Format: 72 dpi gif or jpg file, RGB or Index color

Hotel Key Card Sponsor | $500 SOLD

• Exclusive!
• Sponsor fee plus the cost of the key card
• The hotel key card sponsor provides the hotel with branded room keys for AOAO guests at the Omni Louisville.
• The sponsor is responsible for the coordination and expense of the branded key card directly with the hotel.
• AOAO staff will provide the contact information for the Omni Louisville.
• The sponsor fee payable to AOAO is due by September 15, 2021.

LETTER OF AGREEMENT

We are accepting exhibit, advertising and sponsorship agreements for the Annual Fall Meeting! The first step is to complete the online Letter of Agreement, including payment.

EXHIBIT HALL FLOOR PLAN 10-26-21

Payment is due in full when the Agreement is submitted.

• To pay by credit card, fill in the payment details of the exhibit agreement.
• To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.

The AOAO W-9 is available upon request. Contact Dana Gibson [email protected].

EXHIBITOR SERVICES

Excel Decorators, Inc. is the official general service contractor for the AOAO Annual Fall Meeting. The online exhibitor service kit login will be sent to exhibitors by Excel Decorators.

The PDF is available for your information: AOAO Louisville Exhibit Service Kit_Excel Decorators

HOTEL RESERVATIONS

The headquarter hotel for the AOAO Annual Fall Meeting is Omni Louisville.  Click here to make your reservation.  The AOAO group rate is $239 plus taxes and fees.

Omni Louisville
400 S. 2nd Street
Louisville, KY

QUESTIONS? CONTACT:
Dana Gibson, Director of Corporate and Educational Support
T 804.338.6958  F 804.282.0090  Email [email protected]