2025 AOAO Annual Fall Meeting
GOLD EXHIBITOR | $12,000 thru 9/25/25 and $12,500 after 9/25/25
Exhibit Space Package
Booth Details:
- Size: 10′ deep x 30′ wide
- Furnishings: Three 6′ tables, 8′ high back drape, 3′ high side dividers
- Badges: 10 exhibitor name badges
Promotional Benefits:
- Banner ad on two AOAO Annual Fall Meeting pre-conference emails to members
- Ad runs between August 1 and October 15, 2025
- Deadline: July 25, 2025
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Banner ad on the homepage of the AOAO website
- Ad runs between August 1 and October 31, 2025
- Deadline: July 25, 2025
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Ad in the printed program
- Deadline: August 29, 2025
- Submission: Email the final ad to [email protected]
- Ad Specifications: 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed, print ready PDF
- Hotel key card sponsor (based on availability; first come, first served)
- All production expenses are the Company’s responsibility
- One use of the AOAO member mailing list (active, military, and life members)
- The mailer must be submitted to the AOAO for review and pre-approval
- Upon approval, the AOAO will provide the member mailing addresses for one-time use
- Benefit expires November 28, 2025
- Company logo & description featured on the meeting website and meeting guide (e-material)
Acknowledgement of Support:
- Recognition in the meeting guide and on meeting materials (print deadline August 29, 2025)
- Recognition on meeting signage (print deadline August 29, 2025)
- Recognition on the AOAO website with logo, description, and link to company website
Meeting Guide & Attendee Registration List:
- Access to the meeting guide
- Pre & Post Attendee List (contact details not included)
SILVER EXHIBITOR | $8,500 thru 9/25/25 and $9,000 after 9/25/25
Exhibit Space Package
Booth Details:
- Size: 10′ deep x 20′ wide
- Furnishings: Two 6′ tables, 8′ high back drape, 3′ high side dividers
- Badges: 8 exhibitor name badges; additional badges can be purchased separately
Promotional Benefits:
- Banner ad on two AOAO Annual Fall Meeting pre-conference emails to members
- Ad runs between August 1 and October 15, 2025
- Deadline: July 25, 2025
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Banner ad on the AOAO website
- Ad runs between August 1 and October 31, 2025
- Deadline: July 25, 2025
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Ad in the printed program
- Deadline: August 29, 2025
- Submission: Email the final ad to [email protected]
- Ad Specifications: 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed, print ready PDF
- Company logo & description featured on the meeting website and meeting guide (e-material)
Acknowledgement of Support:
- Recognition in the meeting guide and on meeting materials (print deadline August 29, 2025)
- Recognition on meeting signage (print deadline August 29, 2025)
- Recognition on the AOAO website with logo, description, and link to company website
Meeting Guide & Attendee Registration List:
- Access to the meeting guide
- Pre & Post Attendee List (contact details not included)
BRONZE EXHIBITOR | $6,500 thru 9/25/25 and $7,000 after 9/25/25
Exhibit Space Package
Booth Details:
- Size: 10′ deep x 10′ wide
- Furnishings: One 6′ table, 8′ high back drape, 3′ high side dividers
- Badges: 6 exhibitor name badges; additional badges can be purchased separately
Promotional Benefits:
- Banner ad on the AOAO of the website
- Ad runs between August 1 and October 31, 2025
- Deadline: July 25, 2025
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Banner ad on two AOAO Annual Fall Meeting post-conference emails to attendees
- Ad runs between October 26 and November 30, 2025
- Deadline: October 1, 2025
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Company logo & description featured on the meeting website and meeting guide (e-material)
Acknowledgement of Support:
- Recognition in the meeting guide and on meeting materials (print deadline August 29, 2025)
- Recognition on meeting signage (print deadline August 29, 2025)
- Recognition on the AOAO website with logo, description, and link to company website
Meeting Guide & Attendee Registration List:
- Access to the meeting guide
- Pre & Post Attendee List (contact details not included)
EXHIBITOR | $4,500 thru 9/25/25 and $6,500 after 9/25/25
Exhibit Space Package
Booth Details:
- Size: 10′ deep x 10′ wide
- Furnishings: One 6′ table, 8′ high back drape, 3′ high side dividers
- Badges: 2 exhibitor name badges; additional badges can be purchased separately
Promotional Benefits:
- Company logo & description featured on the meeting website and meeting guide (e-material)
Acknowledgement of Support:
- Recognition in the meeting guide and on meeting materials (print deadline August 29, 2025)
- Recognition on meeting signage (print deadline August 29, 2025)
- Recognition on the AOAO website with logo, description, and link to company website
Meeting Guide & Attendee Registration List:
- Access to the meeting guide
- Pre & Post Attendee List (contact details not included)
Program Advertisement
Outside Back Cover $1,000
Inside Page $750
Deadline: August 29, 2025
Submission: Email the final ad to [email protected]
Ad Specifications
- Size: 3.5″ x 5″ (vertical)
- Color: CMYK
- Resolution: 300 dpi
- Bleed: None
- Format: Print-ready PDF
Social Media Promotions $1,200
Promotion Package for Three Consecutive Months
Posting Frequency: Two posts per month on AOAO’s Facebook, LinkedIn, and Instagram
Submission Guidelines:
- Graphics Deadline: All graphics must be submitted by the first of the month before the promotion package begins.
- Option 1:
- Email all graphic content and text for up to six different posts by the first of the month before the promotion package begins. For example, if the social media promotion package is for October, November, and December, the content is due by September 1.
- Include the order in which the posts should be published.
- Option 2:
- Email graphic content and text for each month, up to two different graphics, by the first of the month prior to the posts being published. For example, if the social media promotion package is for October – December, the content for October is due by September 1, the November content is due by October 1, and the December content is due by November 1.
- Option 1:
- Exhibiting Company Develops Content:
- Word Limit: There is no word limit for the graphic; it should look good, be readable, balanced, and not overcrowded. For captions, we recommend keeping them concise unless additional information is necessary.
- Dimensions: 1080 x 1080 px
- File Format: PNG
- Hashtags (in post caption): Tailored to resonate with your target audience, up to 5 hashtags per post. Include the caption and/or hashtags in the email with the final graphic attached.
Dinner Symposium Sponsorship Opportunity $15,000
Thursday, October 23, 2025 | 6:30 PM
AOAO invites industry exhibitors to submit proposals to host a Dinner Symposium during the Annual Fall Meeting. This is a unique opportunity to present your company’s products or services to a targeted audience of osteopathic orthopedic surgeons in a focused, educational setting.
Sponsorship Fee:
$15,000 plus the full cost of the event (catering, AV, etc.)
Sponsor Responsibilities:
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The symposium sponsor is responsible for all aspects of the event, including:
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Planning and logistics
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Promotion and RSVP management
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Payment of all related expenses (catering, audiovisual, electrical, etc.)
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AOAO Support Includes:
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One complimentary use of the AOAO member mailing list (pre-approval required for all mailings)
-
Email announcements sent by AOAO to promote the symposium to members, with an RSVP link provided and managed by the sponsor
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Program review by the AOAO Executive Director, with proposals evaluated on quality and relevance to osteopathic orthopedic surgery
The number of attendees is determined by the sponsor. Availability is limited and proposals are reviewed on a first-come, first-served basis.
Proposal Deadline:
August 29, 2025
To check availability or submit a proposal, contact:
Dana Gibson
[email protected]
Corporate Showcase Sponsorship Opportunity $5,000
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Thursday, October 23, 2025 | 1:00 – 2:00 pm
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Friday, October 24, 2025 | 12:30 – 1:30 pm
AOAO exhibitors are invited to present a short seminar or demonstration highlighting new products or services to a select group of AOAO attendees. This is a focused opportunity to engage with up to 30 participants in a more intimate, hands-on format. Time limit of one-hour.
Sponsorship Fee:
$5,000 plus the full cost of the event (catering, AV, etc.)
Showcase Details:
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Attendance limited to 30 AOAO attendees
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Showcase schedule is determined by AOAO. One hour time limit.
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Presentation content must be educational and relevant to orthopedic surgery
Sponsor Responsibilities:
The Corporate Showcase Sponsor is responsible for:
-
Planning and managing the event
-
Promotion and RSVP management
-
Covering all related expenses (catering, audiovisual, electrical, etc.)
AOAO Support Includes:
-
One complimentary use of the AOAO member mailing list (mailings must be pre-approved)
-
Email announcements sent by AOAO to promote the showcase, with an RSVP link provided and managed by the sponsor
-
Program review by the AOAO Executive Director, with proposals evaluated based on content quality and relevance
Proposal Deadline:
August 29, 2025
To check availability or submit a proposal, contact:
Dana Gibson
[email protected]
AOAO Cocktail Reception Sponsor $10,000
Thursday, October 23, 2025
Acknowledgement of Support
- Recognition on signage at the meeting (print deadline 8/29/25)
- Recognition in the printed program (print deadline 8/29/25)
- Recognition on the AOAO website
- Recognition on the meeting guide
AOAO Breakfast Sponsor
$10,000 per breakfast
- Thursday, October 23, 2025
- Friday, October 24, 2025
Acknowledgment of Support
- Recognition on signage at the meeting (print deadline 8/29/25)
- Recognition in the printed program (print deadline 8/29/25)
- Recognition on the AOAO website
- Recognition on the meeting guide
AOAO Lunch Sponsor
$15,000 per lunch
- Thursday, October 23, 2025
- Friday, October 24, 2025
Acknowledgment of Support
- Recognition on signage at the meeting (print deadline 8/29/25)
- Recognition in the printed program (print deadline 8/29/25)
- Recognition on the AOAO website
- Recognition on the meeting guide
AOAO Coffee Break Sponsor
$5,000 per break
- Two breaks on Thursday, October 23, 2025
- Two breaks on Friday, October 24, 2025
- One break on Saturday, October 25, 2025
Acknowledgment of Support
- Recognition on signage at the meeting (print deadline 8/29/25)
- Recognition in the printed program (print deadline 8/29/25)
- Recognition on the AOAO website
- Recognition on the meeting guide
QUESTIONS? CONTACT:
Dana Gibson, Director of Corporate and Educational Support
T 804.338.6958 | [email protected]
Sara Beth Stansberry, Corporate & Educational Support Coordinator
T 804.565.6329 | [email protected]