Annual Spring Meeting

2025 Spring Exhibitors and Sponsors
2024 Spring Exhibitors, Sponsors, & Commercial Support 2024 Fall Exhibitors and Sponsors

TARGET AUDIENCE

This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.

The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.

Expected attendance is 800+ orthopedic surgeons.


EXHIBIT SPACE

The exhibit hall floor plan will be available late 2024.

  • Single booth is 10’x10′
    • Black and white pipe and drape
    • Identification sign
    • 6′ table and two chairs
    • Larger booth space is part of the Gold and Silver Exhibitor benefits

 


PROGRAM and EXHIBIT SCHEDULE

The 2025 program will be available late 2024. View the 2024 spring program on the the MOBILE MEETING GUIDE.

Exhibit Move-in: Wednesday, April 2, 2025 | 12:00 – 5:00 pm
Exhibit Hours
Thursday, April 3, 2025
6:30 – 7:30 am Breakfast with Exhibitors
9:50 – 10:15 am Break with Exhibitors (Trauma Session)
TBA Break with Exhibitors (Shoulder and Elbow Session)
12:00 – 1:00 pm Lunch with Exhibitors
2:20 – 2:40 pm Break with Exhibitors (General Business Session)
2:20 – 2:50 pm Break with Exhibitors (Pediatric Session)
5:30 – 6:30 pm Cocktail Reception with Exhibitors
Friday, April 4, 2025
6:30 – 7:30 am Breakfast with Exhibitors
9:30 – 10:00 am Break with Exhibitors (Spine Session)
9:55 – 10:15 am Break with Exhibitors (Sports Session)
12:00 – 1:00 pm Lunch with Exhibitors
Exhibit Move-out: Friday, April 4, 2025 | 1:00 – 4:00 pm

 


EXHIBIT, SPONSORSHIP & ADVERTISING OPPORTUNITIES

Details available at https://aoao.org/promotions-information/exhibit-ad-sponsor-packages/

Fees Thru 3/1/2025 Fees After 3/1/2025
Gold Exhibitor $12,000 $12,500
Silver Exhibitor $8,500 $9,000
Bronze Exhibitor $6,500 $7,000
Exhibitor $4,500 $5,000

 

Program Ad – Outside Back Cover $1,000
Program Ad – Inside page $750
Social Media Promotions $1,200
Corporate Showcase Sponsor $5,000
Dinner Symposium Sponsor $15,000
AOAO Breakfast Sponsor $10,000
AOAO Lunch Sponsor $15,000
AOAO Cocktail Reception Sponsor $10,000
AOAO Break Sponsor $5,000

LETTER OF AGREEMENT

Agreements are being accepted for the 2025 Annual Spring Meeting. To secure your exhibit booth, sponsorship, and/or program ad, complete the online LETTER OF AGREEMENT.

Payment is due in full when the Agreement is submitted.

  • To pay by credit card, fill in the payment details of the exhibit agreement.
  • To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.

 

The AOAO W-9 is available upon request. Contact Dana Gibson [email protected].

 


EXHIBIT SERVICE KIT

Available late 2024/early 2025


EXHIBITOR BADGES

Exhibitor badge names are due by March 7, 2025. Badges included with exhibit packages:

Exhibit Tier Number of Badges
Gold Exhibitor 10
Silver Exhibitor 8
Bronze Exhibitor 6
Exhibitor 2

Exhibit badges should be submitted by exhibitors using the Client Portal (login required). Additional badges can be purchased by exhibitors through the portal as well. The badge fee is $250/badge.


HOTEL INFORMATION

The headquarters hotel for the 2025 Annual Spring Meeting is The Gaylord Texan Resort & Convention Center in Grapevine, TX.

The Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, TX 76501

CLICK HERE or call 1-877-491-5138 to make your hotel reservations.

Rates are as follows:
– $279 single/double plus taxes and a $20 resort fee

Group rates are available through March 11, 2025, or until the block is full, whichever occurs first. Room categories are subject to availability.


SAVE THE DATE

2025 AOAO Annual Fall Meeting
October 23 – 25, 2025
Gaylord National | Washington, DC


QUESTIONS? CONTACT:

Dana Gibson, Director of Corporate and Educational Support
T 804.338.6958 ▪ F 804.282.0090 ▪ Email [email protected]