Annual Fall Meeting

See who is exhibiting: 2025 Annual Fall Meeting Exhibitors


TARGET AUDIENCE

This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.

The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.

Expected attendance is 800+ orthopedic surgeons.


EXHIBIT SPACE

Exhibit hall floor plan will be available late spring 2025

  • Single booth is 10’x10′
    • Black and white pipe and drape
    • Identification sign
    • 6′ table and two chairs
    • Larger booth space is part of the Gold and Silver Exhibitor benefits

 


PROGRAM and EXHIBIT SCHEDULE

Available spring 2025

Exhibit move-in will be Wednesday, October 22

The exhibit hall will be open Thursday, October 23 and Friday, October 24 through lunch

Exhibit tear down will be Friday afternoon, October 24


EXHIBIT, SPONSORSHIP & ADVERTISING OPPORTUNITIES

Details about the benefits at https://aoao.org/promotions-information/exhibit-ad-sponsor-packages/

Fees Thru 9/25/2025 Fees After 9/25/2025
Gold Exhibitor $12,000 $12,500
Silver Exhibitor $8,500 $9,000
Bronze Exhibitor $6,500 $7,000
Exhibitor $4,500 $5,000

 

Program Ad – Outside Back Cover $1,000
Program Ad – Inside page $750
Social Media Promotions $1,200
AOAO Breakfast Sponsor $10,000
AOAO Lunch Sponsor $15,000
AOAO Cocktail Reception Sponsor $10,000
AOAO Break Sponsor $5,000

LETTER OF AGREEMENT

Agreements are being accepted for the 2025 Annual Fall Meeting. To secure your exhibit booth, program ad, and/or sponsorship, complete the online LETTER OF AGREEMENT.

Payment is due in full when the Agreement is submitted.

  • To pay by credit card, fill in the payment details of the exhibit agreement.
  • To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.

 

The AOAO W-9 is available upon request. Contact Dana Gibson [email protected].


EXHIBIT SERVICE KIT

Available spring 2025


EXHIBITOR BADGES

Exhibitor badge names are due by September 26, 2025. Badges included with exhibit packages:

Exhibit Tier Number of Badges
Gold Exhibitor 10
Silver Exhibitor 8
Bronze Exhibitor 6
Exhibitor 2

Exhibit badges should be submitted by exhibitors using the Client Portal (login required). Additional badges can be purchased by exhibitors through the portal as well. The badge fee is $250/badge.


HOTEL INFORMATION

The AOAO has a room block at the Gaylord National:

Gaylord National Resort & Convention Center
165 Waterfront Street
National Harbor, MD 20745

Booking link: https://book.passkey.com/go/AOAofOrthopedics2025

The rate is $277.00 plus taxes and fees.

The group rate cutoff is Tuesday, September 30 or when the block fills, whichever occurs first.


PAST FALL MEETING EXHIBITORS

 


FUTURE MEETING DATES

2026

2026 AOAO Annual Spring Meeting
April 23 – 25, 2026
Caribe Royale Orlando | Orlando, FL

2026 AOAO Annual Fall Meeting
October 29 – 31, 2026
Gaylord Pacific Resort | Chula Vista, CA

2027

2027 AOAO Annual Spring Meeting
April 8 – 10, 2027
Westin Kierland Resort & Spa | Scottsdale, AZ

2027 AOAO Annual Fall Meeting
October 28 – 30, 2027
The Broadmoor | Colorado Spring, CO


QUESTIONS? CONTACT:

Dana Gibson, Director of Corporate and Educational Support
T 804.338.6958 ▪ Email [email protected]

Sara Beth Stansberry, Corporate and Educational Support Coordinator
T 804.565.6329 ▪ Email [email protected]