2025 AOAO Annual Spring Meeting
GOLD EXHIBITOR $12,000 thru 3/1/25 and $12,500 after 3/1/25
Exhibit Space
- 10’ x 30’ booth with three 6’ tables, draped
- 8’ high back drape, 3’ high side dividers
- Ten exhibitor badges; additional badges can be purchased separately
Promotions
- Banner ad on two AOAO Annual Spring Meeting pre-conference emails to members
- Ad runs between February 1 and March 31, 2025 –Submission deadline is January 15, 2025
- Size: 728 x 90 pixels Horizontal
- Format: 72 dpi gif or jpg file, RGB or Index color
- Banner ad on the homepage of the AOAO website
- Ad runs February 1 – April 30, 2025 – Submission deadline is January 15, 2025
- Size: 728 x 90 pixels Horizontal
- Format: 72 dpi gif or jpg file, RGB or Index color
- Ad in the printed program
- 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed, pdf print ready
- Submission deadline is February 14, 2025
- Hotel key card sponsor (based on availability; first come first served)
- All production expenses are the Company’s responsibility
- The Company provides the hotel with branded room keys for AOAO guests at The Gaylord Texan
- One use of the AOAO member mailing list (active, military, and life members)
- Mailer must be submitted to the AOAO for review and pre-approval
- Upon approval the AOAO will provide the member mailing addresses for one time use
- Benefit expires May 30, 2025
- Company logo featured on the conference website and linked to Company website
- Company description featured on the conference website
- Company logo and description on the mobile meeting guide
- AOAO promotion of exhibits to members and attendees in conference email campaign
Acknowledgment of Support
- Recognition on the AOAO website
- Recognition on the mobile meeting guide
- Recognition on signage at the meeting (print deadline 2/14/25)
- Recognition in the printed program (print deadline 2/14/25)
- Recognition in the AOAO newsletter
Mobile Meeting Guide and Registration List
- Access to the mobile meeting guide with exhibitor login
- Pre-Meeting Attendee List with name, credentials, city, and state
- Post-Meeting Attendee List with name, credentials, city, and state
SILVER EXHIBITOR $8,500 thru 3/1/25 and $9,000 after 3/1/25
Exhibit Space
- 10’ x 20’ booth with two 6’ tables, draped
- 8’ high back drape, 3’ high side dividers
- Eight exhibitor badges; additional badges can be purchased separately
Promotions
- Banner ad on two AOAO Annual Spring Meeting pre-conference emails to members
- Ad runs between February 1 and March 31, 2025 –Submission deadline is January 15, 2025
- Size: 728 x 90 pixels Horizontal
- Format: 72 dpi gif or jpg file, RGB or Index color
- Banner ad on the AOAO website
- Ad runs February 1 – April 30, 2025 – Submission deadline is January 15, 2025
- Size: 728 x 90 pixels Horizontal
- Format: 72 dpi gif or jpg file, RGB or Index color
- Ad in the printed program
- 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed, pdf print ready
- Submission deadline is February 14, 2025
- Company logo featured on the conference website and linked to Company website
- Company description featured on the conference website
- Company logo and description on the mobile meeting guide
- AOAO promotion of exhibits to members and attendees in conference email campaign
Acknowledgment of Support
- Recognition on the AOAO website
- Recognition on the mobile meeting guide
- Recognition on signage at the meeting (print deadline 2/14/25)
- Recognition in the printed program (print deadline 2/14/25)
- Recognition in the AOAO newsletter
Mobile Meeting Guide and Registration List
- Access to the mobile meeting guide with exhibitor login
- Pre-Meeting Attendee List with name, credentials, city, and state
- Post-Meeting Attendee List with name, credentials, city, and state
BRONZE EXHIBITOR $6,500 thru 3/1/25 and $7,000 after 3/1/25
Exhibit Space
- 10’ x 10’ booth with one 6’ table, draped
- 8’ high back drape, 3’ high side dividers
- Six exhibitor badges; additional badges can be purchased separately
Promotions
- Banner ad on the AOAO website
- Ad runs February 1 – April 30, 2025 – Submission deadline is January 15, 2025
- Size: 728 x 90 pixels Horizontal
- Format: 72 dpi gif or jpg file, RGB or Index color
- Banner ad on two AOAO Annual Spring Meeting post-conference emails to members
- Ad runs between April 7, 2025 and May 15, 2025 – Submission deadline is March 14, 2025
- Size: 728 x 90 pixels Horizontal
- Format: 72 dpi gif or jpg file, RGB or Index color
- Company logo featured on the conference website and linked to Company website
- Company description featured on the conference website
- Company logo and description on the mobile meeting guide
- AOAO promotion of exhibits to members and attendees in conference email campaign
Acknowledgment of Support
- Recognition on the AOAO website
- Recognition on the mobile meeting guide
- Recognition on signage at the meeting (print deadline 2/14/25)
- Recognition in the printed program (print deadline 2/14/25)
- Recognition in the AOAO newsletter
Mobile Meeting Guide and Registration List
- Access to the mobile meeting guide with exhibitor login
- Pre-Meeting Attendee List with name, credentials, city, and state
- Post-Meeting Attendee List with name, credentials, city, and state
EXHIBITOR $4,500 thru 3/1/25 and $5,000 after 3/1/25
Exhibit Space
- 10’ x 10’ booth with one 6’ table, draped
- 8’ high back drape, 3’ high side dividers
- Two exhibitor badges; additional badges can be purchased separately
Promotions
- Company logo featured on the conference website and linked to Company website
- Company description featured on the conference website
- Company logo and description on the mobile meeting guide
- AOAO promotion of exhibits to members and attendees in conference email campaign
Acknowledgment of Support
- Recognition on the AOAO website
- Recognition on the mobile meeting guide
- Recognition on signage at the meeting (print deadline 2/14/25)
- Recognition in the printed program (print deadline 2/14/25)
- Recognition in the AOAO newsletter
Mobile Meeting Guide and Registration List
- Access to the mobile meeting guide with exhibitor login
- Pre-Meeting Attendee List with name, credentials, city, and state
- Post-Meeting Attendee List with name, credentials, city, and state
Program Advertisement
Meeting Program Ad – Outside Back Cover $1,000
- 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed
- Print-ready PDF ad due by February 14, 2025
Meeting Program Ad –Inside Page $750
- 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed
- Print-ready PDF ad due by February 14, 2025
Social Media Promotions | $1,200
- Promotion Package for Three Consecutive Months
- Posting Frequency: Two posts per month on AOAO’s Facebook, LinkedIn, and Instagram
Submission Guidelines:
- Graphics Deadline: All graphics must be submitted by the first of the month before the promotion package begins.
- Option 1:
- Email all graphic content and text for up to six different posts by the first of the month before the promotion package begins. For example, if the social media promotion package is for April, May, and June, the content is due by March 1.
- Include the order in which the posts should be published.
- Option 2:
- Email graphic content and text for each month, up to two different graphics, by the first of the month prior to the posts being published. For example, if the social media promotion package is for April – June, the content for April is due by March 1, the May content is due by April 1, and the June content is due by May 1.
- Option 1:
- Exhibiting Company Develops Content:
- Word Limit: There is no word limit for the graphic; it should look good, be readable, balanced, and not overcrowded. For captions, we recommend keeping them concise unless additional information is necessary.
- Dimensions: 1080 x 1080 px
- File Format: PNG
- Hashtags (in post caption): Tailored to resonate with your target audience, up to 5 hashtags per post. Include the caption and/or hashtags in the email with the final graphic attached.
AOAO Cocktail Reception Sponsor $10,000
Thursday, April 3, 2025
Acknowledgement of Support
- Logo placement on cocktail reception signage
- Recognition on the AOAO website
- Recognition on the mobile meeting guide
- Recognition on signage at the meeting (print deadline 2/14/25)
- Recognition in the printed program (print deadline 2/14/25)
AOAO Breakfast Sponsor
$10,000 per breakfast
- Thursday, April 3, 2025
- Friday, April 4, 2025
Acknowledgment of Support
- Logo placement on breakfast signage
- Recognition on the AOAO website
- Recognition on the mobile meeting guide
- Recognition on signage at the meeting (print deadline 2/14/25)
- Recognition in the printed program (print deadline 2/14/25)
AOAO Lunch Sponsor
$15,000 per lunch
- Thursday, April 3, 2025
- Friday, April 4, 2025
Acknowledgment of Support
- Logo placement on lunch break signage
- Recognition on the AOAO website
- Recognition on the mobile meeting guide
- Recognition on signage at the meeting (print deadline 2/14/25)
- Recognition in the printed program (print deadline 2/14/25)
AOAO Coffee Break Sponsor
$5,000 per break
- Two breaks on Thursday, April 3, 2025
- Two breaks on Friday, April 4, 2025
- One break on Saturday, April 5
Acknowledgment of Support
- Logo placement on refreshment break signage
- Recognition on the AOAO website
- Recognition on the mobile meeting guide
- Recognition on signage at the meeting (print deadline 2/14/25)
- Recognition in the printed program (print deadline 2/14/25)
QUESTIONS? CONTACT:
Dana Gibson, Director of Corporate and Educational Support
T 804.338.6958 ▪ F 804.282.0090 ▪ Email [email protected]