2026 AOAO Annual Spring Meeting
GOLD EXHIBITOR | $12,000 thru 3/23/26 and $12,500 after 3/23/26
Booth Details
- Size: 10′ deep x 30′ wide
- Furnishings: Three 6′ tables, 8′ high back drape, 3′ high side dividers
- Badges: 10 exhibitor name badges
Promotional Benefits
- Banner ad on two AOAO Annual Spring Meeting pre-conference emails to members
- Ad runs between February 15, 2026 and April 15, 2026
- Deadline: January 30, 2026
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Banner ad on the homepage of the AOAO website
- Ad runs between February 15, 2026 and May 15, 2026
- Deadline: January 30, 2026
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Ad in the printed program
- Deadline: March 5, 2026
- Submission: Email the final ad to [email protected]
- Ad Specifications: 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed, print ready PDF
- Hotel key card sponsor (based on availability; first come, first served)
- All production expenses are the Company’s responsibility
- One use of the AOAO member mailing list (active, military, and life members)
- The mailer must be submitted to the AOAO for review and pre-approval
- Upon approval, the AOAO will provide the member mailing addresses for one-time use
- Benefit expires April 30, 2026
- Company logo & description featured on the meeting website and meeting guide (e-material)
Acknowledgement of Support:
- Recognition in the meeting guide and on meeting materials (print deadline March 5, 2026)
- Recognition on meeting signage (print deadline March 5, 2026)
- Recognition on the AOAO website with logo, description, and link to company website
Meeting Guide & Attendee Registration List:
- Access to the meeting guide
- Pre & Post Attendee List (contact details not included)
SILVER EXHIBITOR | $8,500 thru 3/23/26 and $9,000 after 3/23/26
Booth Details
- Size: 10′ deep x 20′ wide
- Furnishings: Two 6′ tables, 8′ high back drape, 3′ high side dividers
- Badges: 8 exhibitor name badges; additional badges can be purchased separately
Promotional Benefits
- Banner ad on two AOAO Annual Fall Meeting pre-conference emails to members
- Ad runs between February 15 and April 15, 2026
- Deadline: January 30, 2026
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Banner ad on the AOAO website
- Ad runs between Feburary 15 and May 15, 2026
- Deadline: January 30, 2026
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Ad in the printed program
- Deadline: March 5, 2026
- Submission: Email the final ad to [email protected]
- Ad Specifications: 3.5” x 5” vertical, CMYK color, 300 dpi, no bleed, print ready PDF
- Company logo & description featured on the meeting website and meeting guide (e-material)
Acknowledgement of Support:
- Recognition in the meeting guide and on meeting materials (print deadline March 5, 2026)
- Recognition on meeting signage (print deadline March 5, 2026)
- Recognition on the AOAO website with logo, description, and link to company website
Meeting Guide & Attendee Registration List:
- Access to the meeting guide
- Pre & Post Attendee List (contact details not included)
BRONZE EXHIBITOR | $6,500 thru 3/23/26 and $7,000 after 3/23/26
Booth Details
- Size: 10′ deep x 10′ wide
- Furnishings: One 6′ table, 8′ high back drape, 3′ high side dividers
- Badges: 6 exhibitor name badges; additional badges can be purchased separately
Promotional Benefits
- Banner ad on the AOAO of the website
- Ad runs between February 15 and May 15, 2026
- Deadline: January 30, 2026
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Banner ad on two AOAO Annual Fall Meeting post-conference emails to attendees
- Ad runs between April 26 and May 31, 2026
- Deadline: April 1, 2026
- Submission: Email the final banner ad & URL link to [email protected]
- Ad Specifications: 728 x 90 pixels horizontal, 72 dpi gif or jpg file, RGB or Index color
- Company logo & description featured on the meeting website and meeting guide (e-material)
Acknowledgement of Support
- Recognition in the meeting guide and on meeting materials (print deadline March 5, 2026)
- Recognition on meeting signage (print deadline March 5, 2026)
- Recognition on the AOAO website with logo, description, and link to company website
Meeting Guide & Attendee Registration List
- Access to the meeting guide
- Pre & Post Attendee List (contact details not included)
EXHIBITOR | $4,500 thru 3/23/26 and $6,500 after 3/23/26
Booth Details
- Size: 10′ deep x 10′ wide
- Furnishings: One 6′ table, 8′ high back drape, 3′ high side dividers
- Badges: 2 exhibitor name badges; additional badges can be purchased separately
Promotional Benefits
- Company logo & description featured on the meeting website and meeting guide (e-material)
Acknowledgement of Support
- Recognition in the meeting guide and on meeting materials (print deadline March 5, 2026)
- Recognition on meeting signage (print deadline March 5, 2026)
- Recognition on the AOAO website with logo, description, and link to company website
Meeting Guide & Attendee Registration List:
- Access to the meeting guide
- Pre & Post Attendee List (contact details not included)
Program Advertisement
Outside Back Cover $1,000
Inside Page $750
Deadline: March 5, 2026
Submission: Email the final ad to [email protected]
Ad Specifications:
- Size: 3.5″ x 5″ (vertical)
- Color: CMYK
- Resolution: 300 dpi
- Bleed: None
- Format: Print-ready PDF
Social Media Promotions $1,200
Promotion Package for Three Consecutive Months
Posting Frequency: Two posts per month on AOAO’s Facebook, LinkedIn, and Instagram
Submission Guidelines:
- Graphics Deadline: All graphics must be submitted by the first of the month before the promotion package begins.
- Option 1:
- Email all graphic content and text for up to six different posts by the first of the month before the promotion package begins. For example, if the social media promotion package is for April, May, and June, the content is due by March 1.
- Include the order in which the posts should be published.
- Option 2:
- Email graphic content and text for each month, up to two different graphics, by the first of the month prior to the posts being published. For example, if the social media promotion package is for April – June, the content for April is due by March 1, the May content is due by April 1, and the June content is due by May 1.
- Option 1:
- Exhibiting Company Develops Content:
- Word Limit: There is no word limit for the graphic; it should look good, be readable, balanced, and not overcrowded. For captions, we recommend keeping them concise unless additional information is necessary.
- Dimensions: 1080 x 1080 px
- File Format: PNG
- Hashtags (in post caption): Tailored to resonate with your target audience, up to 5 hashtags per post. Include the caption and/or hashtags in the email with the final graphic attached.
Corporate Showcase Sponsorship $5,000
AOAO exhibitors are invited to present a seminar or demonstration highlighting products or services to a group of AOAO attendees. This is a focused opportunity to engage with up to 35 participants in a more intimate, hands-on format.
Sponsorship Fee: $5,000 plus the full cost of the event (catering, AV, etc.)
Showcase Details:
- Attendance limited to 35 AOAO attendees
- Showcase schedule is determined by AOAO
- Presentation content must be educational and relevant to orthopedic surgery
The Corporate Showcase Sponsor is responsible for:
- Planning and managing the event
- Promotion and RSVP management
- Covering all related expenses (catering, audiovisual, electrical, etc.)
AOAO Support Includes:
- One complimentary use of the AOAO member mailing list (mailings must be pre-approved)
- Email announcements sent by AOAO to promote the showcase, with an RSVP link provided and managed by the sponsor
- Program review by the AOAO Executive Director, with proposals evaluated based on content quality and relevance
Proposal Review & Selection
Space is limited, and proposals are reviewed on a first-come, first-served basis.
To Reserve a Time Slot, Submit a Written Request With:
- Purpose of the symposium
- Presentation format
- Proposed title
- Speaker name(s) and credentials
- Sponsor point of contact
Proposal Deadline: March 5, 2026
To check availability or submit a proposal, contact:
Dana Gibson
Director of Corporate and Educational Support
[email protected]
Dinner Symposium Sponsorship Opportunity $15,000
Thursday, April 23, 2026 | 6:00 PM or Later
AOAO invites industry exhibitors to submit proposals to host a Dinner Symposium during the Annual Spring Meeting. This is a unique opportunity to present your company’s products or services to a targeted audience of osteopathic orthopedic surgeons in a focused, educational setting.
Sponsorship Fee: $15,000 plus the full cost of the event (catering, AV, etc.)
Sponsor Responsibilities:
- Planning and logistics
- Promotion and RSVP management
- Payment of all related expenses (catering, audiovisual, electrical, etc.)
AOAO Support Includes:
- One complimentary use of the AOAO member mailing list (pre-approval required for all mailings)
- Email announcements sent by AOAO to promote the symposium to members, with an RSVP link provided and managed by the sponsor
- Program review by the AOAO Executive Director, with proposals evaluated on quality and relevance to osteopathic orthopedic surgery
The number of attendees is determined by the sponsor. Availability is limited and proposals are reviewed on a first-come, first-served basis.
To Reserve a Time Slot, Submit a Written Request With:
- Purpose of the symposium
- Presentation format
- Proposed title
- Speaker name(s) and credentials
- Sponsor point of contact
Proposal Deadline: March 5, 2026
To check availability or submit a proposal, contact:
Dana Gibson
Director of Corporate and Educational Support
[email protected]
AOAO Cocktail Reception Sponsor $10,000
Thursday, April 23, 2026
Kick off the conference as the exclusive sponsor of our opening reception. Attendees gather to reconnect, meet new colleagues, and toast the start of an incredible weekend.
Sponsorship Includes:
- Signage in reception space (printed by AOAO)
- Recognition as Reception Sponsor in the printed program and meeting guide (print deadline 3/5/26)
- Option to provide branded napkins or tabletop materials (sponsor supplies)
- Two complimentary exhibitor badges when sponsorship is added to exhibit option
- Logo featured on the AOAO website and meeting guide
- Social media shout-out during event week
AOAO Breakfast Sponsor
$10,000 per breakfast
- Thursday, April 23, 2026
- Friday, April 24, 2026
Sponsorship Includes:
- Signage at breakfast buffet and tables (printed by AOAO)
- Recognition as Breakfast Sponsor in the printed program and meeting guide (print deadline 3/5/26)
- Option to provide branded napkins or tabletop materials (sponsor supplies)
- Two complimentary exhibitor badges when sponsorship is added to exhibit option
- Logo featured on the AOAO website and meeting guide
- Social media shout-out during event week
AOAO Lunch Sponsor
$15,000 per lunch
- Thursday, April 23, 2026
- Friday, April 24, 2026
Sponsorship Includes:
- Signage at buffet tables and tables (printed by AOAO)
- Recognition as Lunch Sponsor in the printed program and meeting guide (print deadline 3/5/26)
- Option to provide branded napkins or tabletop materials (sponsor supplies)
- Three complimentary exhibitor badges when sponsorship is added to exhibit option
- Logo featured on AOAO website and meeting guide
- Social media shout-out during event week
AOAO Coffee Break Sponsor
$5,000 per break
- Two breaks on Thursday, April 23, 2026
- Two breaks on Friday, April 24, 2026
- One break on Saturday, April 25, 2026
Sponsorship Includes:
- Signage at coffee stations (printed by AOAO)
- Recognition as Coffee Break Sponsor in the program and meeting guide (print deadline 3/5/26)
- Option to provide branded coffee sleeves, napkins, or giveaways (sponsor supplies)
- One complimentary exhibitor badge when sponsorship is added to exhibit option
- Logo featured on the AOAO website and meeting guide
- Social media shout-out during event week
To secure your exhibit booth, program advertisement, and sponsorship, complete the Letter of Agreement.
Exhibit Contacts
Dana Gibson
Director of Corporate & Educational Support
[email protected] | 804.338.6958
Sulli Clexton
Corporate & Educational Support Coordinator
[email protected] | 804.565.6306