| 2025 Spring Exhibitors and Sponsors | |
| 2024 Spring Exhibitors, Sponsors, & Commercial Support | 2024 Fall Exhibitors and Sponsors |
TARGET AUDIENCE
This activity is intended for osteopathic surgeons in the field of orthopedics, orthopedic residents, allied health and any physician interested in the practice of orthopedics.
The goal of this year’s program is to provide orthopedic surgeons with an update on current techniques and controversies in orthopedics. Leaders in the field will debate and discuss selected topics so that practicing orthopedists will have knowledge to further develop their skills.
Expected attendance is 800+ orthopedic surgeons.
EXHIBIT SPACE
The exhibit hall floor plan will be available soon. Booth assignments will be made once the floor plan is ready to share with exhibitors.
- Single booth is 10’x10′
- Black and white pipe and drape
- Identification sign
- 6′ table and two chairs
- Larger booth space is part of the Gold and Silver Exhibitor benefits
PROGRAM and EXHIBIT SCHEDULE
View/download the 2025 program and more on the MOBILE MEETING GUIDE.
| Exhibit Move-in: Wednesday, April 2, 2025 | 12:00 – 5:00 pm | |
| Exhibit Hours | |
| Thursday, April 3, 2025 | |
| 6:30 – 7:30 am | Breakfast with Exhibitors |
| 9.25 – 9.55 am | Break with Exhibitors (Shoulder and Elbow Session) |
| 9:50 – 10:15 am | Break with Exhibitors (Trauma Session) |
| 12:00 – 1:00 pm | Lunch with Exhibitors |
| 2:20 – 2:40 pm | Break with Exhibitors (General Business Session) |
| 2:50 – 3:20 pm | Break with Exhibitors (Pediatric Session) |
| 5:30 – 6:30 pm | Cocktail Reception with Exhibitors |
| Friday, April 4, 2025 | |
| 6:30 – 7:30 am | Breakfast with Exhibitors |
| 9:30 – 10:00 am | Break with Exhibitors (Spine Session) |
| 9:55 – 10:15 am | Break with Exhibitors (Sports Session) |
| 12:00 – 1:00 pm | Lunch with Exhibitors |
| Exhibit Move-out: Friday, April 4, 2025 | 1:00 – 4:00 pm | |
EXHIBIT, SPONSORSHIP & ADVERTISING OPPORTUNITIES
Details available at https://aoao.org/promotions-information/exhibit-ad-sponsor-packages/
| Fees Thru 3/1/2025 | Fees After 3/1/2025 | |
| Gold Exhibitor | $12,000 | $12,500 |
| Silver Exhibitor | $8,500 | $9,000 |
| Bronze Exhibitor | $6,500 | $7,000 |
| Exhibitor | $4,500 | $5,000 |
| Program Ad – Outside Back Cover | $1,000 |
| Program Ad – Inside page | $750 |
| Social Media Promotions | $1,200 |
| Corporate Showcase Sponsor | $5,000 |
| Dinner Symposium Sponsor | $15,000 |
| AOAO Breakfast Sponsor | $10,000 |
| AOAO Lunch Sponsor | $15,000 |
| AOAO Cocktail Reception Sponsor | $10,000 |
| AOAO Break Sponsor | $5,000 |
LETTER OF AGREEMENT
Agreements are being accepted for the 2025 Annual Spring Meeting. To secure your exhibit booth, sponsorship, and/or program ad, complete the online LETTER OF AGREEMENT.
Payment is due in full when the Agreement is submitted.
- To pay by credit card, fill in the payment details of the exhibit agreement.
- To pay by check, mark “check” as the payment method on the Agreement. Make the check payable to American Osteopathic Academy of Orthopedics and mail the check to AOAO, Attn: Dana Gibson, 2209 Dickens Road, Richmond, Virginia 23230.
The AOAO W-9 is available upon request. Contact Dana Gibson [email protected].
EXHIBIT SERVICE KIT
Freeman is the official general service contractor for the AOAO exhibit hall in Texas. The Freeman exhibitor service kit will be available January 2025.
EXHIBITOR BADGES
Exhibitor badge names are due by March 7, 2025. Badges included with exhibit packages:
| Exhibit Tier | Number of Badges |
| Gold Exhibitor | 10 |
| Silver Exhibitor | 8 |
| Bronze Exhibitor | 6 |
| Exhibitor | 2 |
Exhibit badges should be submitted by exhibitors using the Client Portal (login required). Additional badges can be purchased by exhibitors through the portal as well. The badge fee is $250/badge.
HOTEL INFORMATION
The headquarters hotel for the 2025 Annual Spring Meeting is The Gaylord Texan Resort & Convention Center in Grapevine, TX.
The Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, TX 76501
CLICK HERE or call 1-877-491-5138 to make your hotel reservations.
Rates are as follows:
– $279 single/double plus taxes and a $20 resort fee
Group rates are available through March 11, 2025, or until the block is full, whichever occurs first. Room categories are subject to availability.
SAVE THE DATE
2025 AOAO Annual Fall Meeting
October 23 – 25, 2025
Gaylord National | Washington, DC
QUESTIONS? CONTACT:
Dana Gibson, Director of Corporate and Educational Support
T 804.338.6958 ▪ F 804.282.0090 ▪ Email [email protected]